ENIL Job opportunity - Office and Events Coordinator

Position: Office and Events Coordinator (full time)

Location: Brussels (EU quarter)

Salary: 2,600 – 3,000 EUR gross, depending on experience, plus meal vouchers and public transport

Starting date: as soon as possible

Application deadline: 27 January 2023, 17:00 CET (Brussels time)

The European Network on Independent Living (ENIL) is looking for a full time Office and Events Coordinator (one position) for its Brussels office, with a starting date as soon as possible. The Office and Events Coordinator will be responsible for the smooth running of our office, and for helping with the organisation of our events. Among the key responsibilities will be the organisation of logistics for ENIL’s Freedom Drive and coordinating the European Solidarity Corps programme at ENIL. This means, among other, supporting our volunteers with settling in and during their stay in Brussels.

This is a key post in the organisation, responsible for ensuring the smooth everyday operation of the small Brussels office, helping with running of our events and supporting the staff and interns with administrative tasks. Because of the nature of this position, the post holder must be able to come to the office on a daily basis.

1. Requirements for the job

Essential skills

  • Excellent organisational skills
  • Excellent communication skills
  • Good knowledge of local Brussels administration and services
  • Strong communication and presentation skills
  • Strong writing skills
  • Ability to work in partnership with other organisations
  • Ability to comply with strict deadlines
  • Ability to work independently, without much supervision, as part of a small international team
  • Ability to work flexibly, including some evenings and weekends
  • Computer literate
  • Excellent language skills: English and French or Flemish

Essential experience

  • Experience of organising small and large events for different audiences, such as hearings, workshops, conferences or webinars
  • Experience of working in the non-profit sector
  • Experience of working with young people or coordinating volunteers

Other essential requirements

  • Valid Belgian work permit (if not an EU citizen)

Desired experience

  • Previous experience of working in a human rights organisation, and/or good understanding of the UN Convention on the Rights of Persons with Disabilities or the Independent Living philosophy
  • Familiarity with Independent Living organisations working in Europe
  • Experience of working in the non-profit sector in Belgium
  • Experience of working in a membership-based organisation

2. Responsibilities

The Office and Events Coordinator will be responsible for the following:

Administrative tasks

  • Coordination of work at the office in Brussels, including weekly meetings with the staff and volunteers based in Brussels
  • Supporting the new staff and volunteers with obtaining building access and office keys, and induction to the work at the office
  • Providing support with staff development, such as pointing the staff to available training and organising a yearly training session during the face to face staff meeting
  • Maintaining an inventory of equipment and preparing a list of the needed office stationery, equipment and/or furniture, as required
  • Collecting post, answering telephone queries and redirecting them to other staff members
  • Filing and archiving of administrative documents, in line with the legal and project requirements
  • Providing support with organising internal and external evaluations
  • Supporting the organisation of ENIL meetings at Mundo J (printing documents, preparing flipcharts, purchasing coffee/tea, ordering catering)
  • Maintaining a cleaning schedule for the office and shared areas
  • Responsible for health and safety at the office, including providing first aid (course offered by Mundo J to be taken whenever possible)
  • Acting as a contact person for Mundo J and ensuring that, whenever possible, the ENIL Brussels office is open Monday to Friday from 9:00 – 17:00, or 10:00 am to 18:00 pm (excluding public holidays)

Events coordination

  • Responsible for planning and coordinating logistics related to the ENIL Freedom Drive (venues, catering, accommodation of Board members and speakers, accessibility, volunteers)
  • Responsible for coordinating the Martin Naughton Prize (to be given out in 2024)
  • Responsible for the logistics of other online or face to face events (hearings, roundtables, conferences, protests), including assisting with dissemination, and coordination of the speakers and participants
  • Supporting the Director with the organisation of the yearly face to  staff meeting, as well as the face to face Board meetings

Managing the European Solidarity Corps programme

  • Drafting and publication of calls for new ESC volunteers
  • Recruitment of volunteers, in cooperation with other staff members
  • Finding sending organisations and acting as a contact point
  • Supporting volunteers with obtaining accommodation, residence documents, with accessibility needs etc.
  • Supporting volunteers with employing and managing personal assistants (where applicable)
  • Coordinating the training for volunteers
  • Recruiting and coordinating mentors for volunteers

Acting as a contact person for the national agency (JINT)

How to apply

Please send your CV, a motivation letter (with the details of two persons who can be contacted for references) to secretariat@enil.eu as soon as possible and not later than 27 January 2023 at 17 CET (Brussels time). Please explain in the motivation letter how you meet the job requirements. Also, do make sure that you state which position you are applying for in the subject of your email. Shortlisted candidates will be notified within a week of the applications deadline and will have an online interview during the week of 6 February 2023. Disabled persons are strongly encouraged to apply for this post.

About the European Network on Independent Living (ENIL)

The European Network on Independent Living (ENIL) is a Europe-wide network of people with disabilities with members throughout Europe. ENIL is a forum intended for all people with disabilities, independent living organisations and their non-disabled allies on the issue of independent living. ENIL’s work is guided by the principles of solidarity, peer support, de-institutionalisation, democracy, self-representation, cross disability and self-determination.

ENIL promotes equal opportunities for people with disabilities, fights against discrimination and addresses the under-representation of persons with extensive disabilities in European disability politics, as well as in mainstream society. ENIL’s mission is to:

  • Promote the Independent Living philosophy among people with disabilities, the general public, national policy makers, Government administrations, in the United Nations, as well as among regional bodies such as the European Union, the Council of Europe and the Organisation for Security and Co-operation in Europe (OSCE);
  • Develop the concept, principles and definition of Independent Living. Promote the development of Centres of Independent Living throughout Europe and enhance solidarity and networking among them;
  • Carry out training and awareness raising activities at the European level, focusing on the personal assistance, direct payments/personal budgets and peer support/counselling;
  • Represent Independent Living Organizations and the Independent Living movement at the European level and in different European bodies and organizations;
  • Combat social exclusion and discrimination through disability policies which allow for Independent Living of people with disabilities. Make the Independent Living framework instrumental to end discrimination against people with disabilities in Europe;
  • Embrace the social model of disability in acquiring independence and self-determination, and overcome the barriers of the medical and attitudinal models.
  • Every year, ENIL undertakes a number of activities to raise awareness of the rights of disabled people in Europe at both the national and European Level. The Freedom Drive is ENIL’s flagship campaign and takes place every two years. The week-long event provides an opportunity for Members of the European Parliament to meet with disabled people from across Europe and to discuss issues that affecting their lives. It also provides an opportunity for disabled people from across Europe to come together and exchange their experiences in an informal way, as well as facilitate further development of the Independent Living Movement.

For further information in relation to ENIL and our activities, please visit our website: www.enil.eu